Official Records

Overview

The Clerk is the recorder of all instruments required or authorized to be recorded in one general series of "Official Records" books. Upon payment of the statutory fees the Clerk records and indexes a variety of important documents which in most cases are related to real estate.

Examples of such documents include deeds, mortgages, liens, contracts, affidavits, subdivision plats, surveys, declarations of condominium, bills of sale, judgments, certificates of military discharge, and declarations of domicile.

Records Redaction

With the advent of the internet and the availability of mass amounts of information, it is one of the most important jobs of the Clerk to protect the identity of its citizens and the information that we keep that could be used in a negative way against them.

In this effort the Clerks Office works everyday on the redaction of Social Security and Bank Account Numbers prior to their availability on any publicly available website. There are cases, however, that special circumstances apply and greater amounts of information are needed to be redacted for such groups as Law Enforcement Officers, Judges, States Attorneys, etc.

In searching the Public Records there are instances where our automated system does not find what it should and the proper information is not redacted. These are usually found on much older records during a time when many of them were hand written and harder to read.

Also, in accordance with Florida Statute - Military Veterans were given the option to have their Military Discharge Papers removed from the Public Record. In order to have the process completed parties must complete the following form in the presense of a Deputy Clerk of Sumter County

If you feel that you meet any of the above criteria, please see the Records Forms Section to review the necessary process to have any additional information redacted or removed from the Official Record of Sumter County.

Developer Restrictions and Covenants

The Sumter County Clerk’s Office keeps a complete list of Developer Restrictions and Covenants for the Recorded Subdivisions in Sumter County.

Plat Subscription

Two types of access are now available:

1. The Clerk’s Office will provide a searchable index with the viewable images for the Recorded Plats in the Official Records of Sumter County

$600 per year/user login**

(Accounts will be pro-rated at $50.00 per month for those accounts established after January 15th)

 

2. The Clerk’s Office can provide on request a hard copy DVD with the necessary software for searching, viewing, and printing said Recorded subdivisions ranging from Plat Book 1 Page 1 through December 31st of the prior year.  Current year recorded plats will not be available on CD.

 $350 per DVD

  • Update DVD will be available annually.  This requires that you return the previously issued DVD.  $100 per year

To begin a specific service type please complete the OR Plat CD Subscription Service Agreement from our Forms Section

Civil Case Access and Extract

Online and DVD Available

This is a special project undertaken by our Records Management and Technical Services staff to provide access to case types identified as Foreclosure or Structured Settlements. 

This has been done in an effort to improve public access to these bulk case types that have recently been a matter of excessive public inspection.  Our office has undertaken the task of providing a more efficient means of providing this information.

For additional information please review the documentation under the FORMS section of this website

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